Thursday, October 9, 2008

How-to work with MS Outlook 2003 .pst files

Outlook 2003 introduces a new .pst format that offers greater storage capacity for items and for folders, and that supports multilingual Unicode data. The new .pst file format that is introduced in Outlook 2003 is named the Microsoft Office Personal Folders file format, and it is not compatible with earlier versions of Microsoft Outlook.



In this article "How to create a .pst file in Outlook 2003" you can find how-to create .pst file in different ways.

You can save, copy, and move a .pst file to another location on your hard disk drive, or to a floppy disk or removable disk, or to a share on the network. However, you cannot move the .pst file that is open as your default information store. You must quit Outlook if you want to move your default .pst file.

When you copy a .pst file from a CD-ROM, from a CD-R, or from a CD-RW, make sure that the file attributes for the .pst file are changed from Read Only to Archive before you start Outlook. When you delete items from your Personal Folders in Outlook, the .pst file size does not decrease automatically. The file must be compacted to reduce the file size. Outlook will compact the .pst file in the background during idle time.

When you copy a .pst file from a CD-ROM, from a CD-R, or from a CD-RW, make sure that the file attributes for the .pst file are changed from Read Only to Archive before you start Outlook.

When you delete items from your Personal Folders in Outlook, the .pst file size does not decrease automatically. You must compact the file to reduce the file size. To manually compact your Personal Folders, follow these steps:

1. Click Start, point to Settings, and then click Control Panel.
2. Double-click Mail.
3. Click Data Files.
4. Click the .pst file that you want to compress, and then click Settings.
5. Click Compact Now.

Compacting your Personal Folders may take several minutes, depending on the size of your .pst file.

Encryption settings

You can select one of three options for encoding the information in your .pst file. You cannot change this setting after the .pst file is created. Encryption encodes the .pst file so that it cannot be read by other programs.

• No Encryption - This option does not encode your .pst file. A user may be able to read the .pst file with a text editor program or with a hexidecimal editor program.
• Compressible Encryption - This option encodes your .pst file in a format that allows compression, but the .pst file is compressed only if you have a compression program on your computer. The .pst file cannot be read with a text editor or with a hexidecimal editor.
• High Encryption - This option encodes your .pst file in a format that offers increased protection. If you have a disk-compression program, the .pst file can be compressed, but to a lesser degree than if you were using the Compressible Encryption option. The .pst file cannot be read with a text editor or with a hexidecimal editor.

The default security setting is the Compressible Encryption option. Use the Compressible Encryption option if disk space is more important than security. If security is more important that disk space, use the High Encryption option, and then select a password for your .pst file.

Passwords

When you create a .pst file, you can add a password of up to 15 characters. If you click to select the Save this password in your password list check box, note the
password in case you must open the .pst file on another computer.

Repairing Your PST File

To repair your PST file, you'll have to open the Scanpst.exe utility that's included by default with Outlook. The only problem is that there's no shortcut to it, so you'll have to find it in the Outlook folder.

Open up explorer and then browse down to the following folder for Outlook 2007:

C:\Program Files\Microsoft Office\Office12

Or one of these folders for Outlook 2003 and earlier (thanks to Mike in the comments):

C:\Program Files\Common Files\System\Mapi\1033
C:\Program Files\Common Files\System\MSMAPI\1033

Read more about how-to fix your broken Outlook Personal Folder (PST) file

Outlook files

The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.































































Type of fileName or Extension
Personal Folders.pst files
Outlook Bar shortcuts.fav files
Rules Wizard rules.rwz files
RSS subscription names.sharing.xml.obi files
Known feed list for RSS.xml.kfl files
Nicknames.nick files
Customized toolbar settingsoutcmd.dat
Customized system folder viewsViews.dat
Macros and VBA programsVbaProject.otm
Signatures.rtf, .htm, and .txt files
Stationary.htm files
Templates.oft files
Dictionary.dic files
Stores a reference to which extensions (addins) you have loaded.extend.dat files


Reference to Outlook Backup Tutorial

Another reference where you can find a lot of Outlook tips

6 comments:

  1. Спасибо - передо мной как раз стоит задача бекапа своей почты на внешние носители. Outlook мне не нравится, я бы с удовольствием использовал mutt, но нужно прикрутить как-то mapi-connector.

    ReplyDelete
  2. Я использую pst файлы для разделения проектов. Например, начинаю работать над проектом, создал новый pst и всю почту относящиеся к этому проекту переношу в этот "раздел". Проект закончился, файл закрыл, забекапил. В случае чего всегда можно подключить pst файл, поднять старые данные.

    ReplyDelete
  3. In this situation advise try-password recovery tool pst,because this tool helped me many times and as far as i know it is free,program will help you to retrieve account details and service information, when necessary,can recover your forgotten password in several seconds,tool features a powerful algorithm, that permits to sorts all characters, including even multilingual alphabets and Unicode and composes another password for you, that will be accepted by Microsoft Outlook,will work under all supported versions of Microsoft Windows and Microsoft Office.

    ReplyDelete
  4. Advise use-fix pst files,as far as i know program is free,it can also be used to recover data from Microsoft Exchange .ost files and convert them into Microsoft Outlook .pst files,attempt to recover the data from the damaged file,saving the output data either as a single .pst file or as a set of .eml, .vcf and .txt files,easily imported by other applications supporting these formats, such as Microsoft Outlook Express or Windows Address Book,will display a progress report showing recovery statistics, such as the number of recovered folders, items, paths to the source and resulting files,software fix outlook pst under and compatible with Windows 98,4.0,Me,2000,XP,Vista.

    ReplyDelete
  5. Some tips http://www.makeuseof.com/tag/5-easy-ways-to-back-up-your-microsoft-outlook-data/

    ReplyDelete
  6. Usually I solve like issues with help-moving mail from pst to ost in outlook.Tool is quite reliable and has got a lot of features.Utility can also allows to convert data from *.ost to *.pst files, that can be read by Microsoft Outlook or any other compatible mail client.

    ReplyDelete